Accurate and timely information disclosure and communication with stakeholders

Policy

The Group will continue to hold dialogue with stakeholders at every opportunity.

Awareness of Issues

The Group recognizes that it is important to gain an accurate understanding of its business and management by disclosing information and communicating with stakeholders. At the same time, we also understand the importance of incorporating the opinions of our stakeholders into our management. We continue to pursue these goals and strive to achieve sustainable growth and increase corporate value.

Information Disclosure

The Group believes that the appropriate and timely disclosure of company information boosts the understanding of stakeholders and leads to the creation of a fair market evaluation.

The company has disclosed financial information in accordance with the Financial Instruments and Exchange Act and the regulations regarding information disclosure set by the stock exchange. Regarding the collection, management, and timely disclosure of corporate information, the company formulated internal regulations such as the "Regulations on Timely Disclosure of Corporate Information" and the "Rules on Regulations of Insider Trading." We have announced these regulations to all of the departments in the company and Group companies to promote seamless and timely disclosure.

For non-financial information, we disclose information voluntarily, such as posting information on the company's website, publicizing it through the news media, and providing an annual report, financial statements and other reports.

State of the internal system for timely disclosure

figure: State of the internal system for timely disclosure. Collection and management of corporate information → Timely disclosure of corporate information (Decisions of the necessity and timing of timely disclosures) → Timely disclosure
General Meeting of Shareholders
(June 2023, Shin-Etsu Chemical Head Office)

Communication with Stakeholders

The Group communicates with stakeholders actively through a variety of methods and opportunities. We believe that this effort contributes to the sustainable growth of the Group and increases corporate value.

Approach to Communication with Stakeholders and Main Achievements
Stakeholders Communication Policy FY2023 Results
Shareholders and Investors
We disclose information on our business performance and management policies and strategies in a timely and appropriate manner and host a wide range of briefings to cultivate a deeper understanding of the Group. In this way, we strive to build a relationship of trust with our shareholders and investors, establish an appropriate market valuation, and improve our corporate value.
  • General Shareholders' Meeting
  • Financial results briefings and conference calls for analysts and institutional investors (4times in 2023)
  • Plant tours for analysts and institutional investors / Business briefing session (once in 2022)
  • One-on-one meetings with analysts (about 350 times in 2023)
  • Small meetings for investors hosted by securities companies (5 times in 2023)
  • Information provided on the company website, annual report, etc.
Customers
The sales, development, and production departments work together to improve customer satisfaction by communicating closely with customers, identifying customer issues and needs, and responding quickly to them.
  • Day-to-day communications by sales representatives
  • Information provided on the company website, exhibitions, etc.
Suppliers
By publishing our Basic Procurement Policy and CSR Procurement Guidelines, and through fair, impartial, and transparent transactions, we will build sound, mutually beneficial relationships with our business partners and strive for mutual prosperity.
  • Day-to-day communications by the Purchasing Department
  • Supplier hotline
Local communities
We value communication with local residents, governments, and municipalities, and are actively involved in social contribution activities in the community, striving to build a relationship of trust with the local community.
  • Communication with organizations such as local governments
  • Participation in local events
Employees
In addition to disseminating information via the company magazine and intranet and conducting employee satisfaction surveys, we place importance on two-way communication between management and employees, such as by having the president visit each location to provide opportunities for the exchange of opinions.
  • Communication and consultation with labor unions
  • Information provided on the company magazine and intranet
  • Conducting employee satisfaction surveys

Example of Communication with Shareholders and Investors:
Business briefings for securities analysts and investors

A briefing was given to securities analysts and investors in October 2023 on the organic chemicals business. The visitors were given a presentation covering an overview of the plant and its business and research. Participants from Shin-Etsu Chemical included the plant manager, the director of the Specialty Chemicals Research Center, and the general managers of the Cellulose, Fine Chemicals, and Public Relations departments. For the securities analysts and investors who attended the event, it was a good opportunity to gain a deeper understanding of Shin-Etsu Chemical and its high productivity, its advances in automation, and the diverse product foundation supporting its revenue structure, including PVC, semiconductor silicon, and silicones.

Briefing session on the organic chemicals business
(October 2023, Naoetsu Plant)

Example of Communication with Employees:
President visits five production sites

From September to October 2023, President Saitoh visited five Shin-Etsu Chemical sites: Gunma Complex, Takefu Plant, Kashima Plant, Naoetsu Plant, and Shin-Etsu Handotai’s Shirakawa Plant. Due to the COVID-19 pandemic, it was his first visit in four years. The Q&A session with President Saitoh covered a wide range of topics, including the crisis management skills he learned under the former Chairman Kanagawa, overseas production, and the competitive nature of research and development in the global market. The visit offered a meaningful opportunity for the president and on-site employees to discuss topics such as how to generate profits in the face of rising raw material prices and how to train and promote women to managerial and executive positions.

Meeting between the President and employees
(September 2023, Gunma Complex)

Example of Communication with Customers:
Participation in the Motor Technology Expo to promote sales

Shin-Etsu Chemical exhibited at the 41st Motor Technology Expo, TECHNO-FRONTIER 2023, held at Tokyo Big Sight in July 2023. This exhibition, one of Asia's largest, is where the latest products, technologies, and solutions are introduced to motor designers and production engineers of automotive and consumer electronics manufacturers, among others. This year marked Shin-Etsu Chemical's 33rd time exhibiting at the event.

This year's exhibition was full of energy because it was the first one held since the Japanese government reclassified COVID-19 as "category 5," the same as seasonal influenza. At our booth, we emphasized that rare earth magnets are making a significant contribution to a sustainable society as a resource recycling product.

We also unveiled our new H-grain boundary diffusion/E-grain boundary diffusion series, the next evolutionary stage of our grain boundary diffusion method, which has already achieved high performance while reducing the amount of heavy rare earth used. Our booth also attracted a lot of attention with a variety of products to meet the needs of motor manufacturers, such as heavy rare earth-free magnets, segmented magnets, and Halbach array magnets. Visitors to the booth asked a lot of questions about raw material procurement and recycling, and it was a good opportunity for them to understand the unique characteristics of our magnets, which are achieved through integrated production starting from raw materials.

Motor Technology Expo 2023
(July 2023, Shin-Etsu Chemical Head Office)

Related Information